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Frequently Asked Questions about Electronic Signature

Find out every answers to your questions about E-Signature and Check'nSign.io

USE

What is an electronic signature?

Like a handwritten signature, the creation of an electronic signature is a legal concept that symbolises the signatory’s consent to the terms and conditions of a document (contract, lease etc.). This consent is captured via electronic channels, such as a web or mobile application, stored in an electronic format and added to documents to make them legally binding.

How can I produce an electronic signature? How can I sign PDF documents online?

If you want to create an electronic signature and add it to your documents, just upload the files to be signed and choose the signatories. Check’nSign.io allows you to sign, or have your documents signed, free of charge using a set of signature solutions. The documents are signed electronically, in compliance with electronic signature standards, ensuring their legal value. A proof envelope is also generated, grouping together full details and data about the signature operations.

Who can use electronic signatures? Can I use your electronic signature solution as a private individual?

rom an administrative viewpoint, our services are called on by organisations that use large amounts of paper and conduct many transactions: banks, human resources departments, telecommunications companies, real estate businesses and governmental institutions. Our electronic signature solution can adapt to your needs throughout Europe.

What types of documents can be signed electronically?

With our Check’nSign.io signature software, you can sign PDF files online via the API or via our web based signature solution.

How much does an electronic signature cost?

The digital signature is free for your users and signatories. The person who receives the document to be signed can do so free of charge in total security.
As an organisation interested in our solutions and keen to integrate them into your services, there are several choices available to you depending on your needs. Don’t hesitate to contact our sales team to find out more!

Can a document be signed by several people?

Check’nSign.io integrates easily into your contracting processes and offers features that allow you to have documents signed by several individuals or organisations within the same operation. Each signatory can sign using the API or via a web process.

When can electronic signatures be used?

In the professional context, you can insert electronic signatures into all types of documents and transactions for any purpose. They are just as suited to HR documents (employment contracts, amendments, annual appraisal interviews etc.) as to sales contracts or to transfer requests and SEPA orders in the banking sector.

What are the advantages of digital signatures compared with handwritten signatures?

Check’nSign allows you to digitalize the signature of your documents. This solution offers you a significant reduction in processing costs and an improvement in your conversion rates. Save on printing costs and say goodbye to paper signatures through a 100% digital procedure.
Security being our priority, each electronic signature is unique, documentable, encrypted and forgery-proof. The identity of the signatory is verified, thus guaranteeing the confidentiality and security of the document data.

How is a Key Management Infrastructure composed?

A Key Management Infrastructure (KMI) may be composed of Certification Authorities (CAs) whose purpose is to issue certificates describing the identities of natural or legal persons. A CA usually relies on a Registration Authority (RA) to verify the identities of certificate applicants and authorize their applications. When the identity verification process is complex and/or multiple, the RA may delegate all or part of it to one or more Delegated Registration Authorities (DRAs).

SECURITY

Identity theft and fake signatures: what can be done?

In the banking business and the government sector, document fraud is a very real risk. These frauds involve identity theft and fake signatures. Every day, many people fall victim to this type of fraud and take legal action by filing complaints. In addition to being troublesome for individuals, it also costs companies and states thousands of euros every year. Since manual signatures are easy to falsify, it is vital to make effective use of processes that offer greater security, such as electronic signature. An electronically signed document cannot be altered after being signed, unlike a paper document. Our electronic signature software Check’nSign.io also allows you to verify in real time the identity of your signatories. This information is used to seal your documents, information and data and guarantees their protection by generating a proof envelope.

Is electronic signature legal? What are the regulations on electronic signatures?

Our Check’nSign.io electronic signature software is fully legal and secure. In accordance with European Union Regulation No. 910/2014 on electronic identification and trust services for electronic transactions (eIDAS), our solution is based on principles of trust and security that fully comply with the regulations and the decree on electronic signatures.

Who can certify an electronic signature?

As an Electronic Certification Service Provider (ECSP) in the meaning of France’s RGS security regulations and the eIDAS regulation, ARIADNEXT has its own infrastructure (PKI) for producing certificates and signatures. With Check’nSign.io, we offer an advanced, qualified electronic signature based on an identity verified using proof of identity. This approach is based on the complete automation of the certificate request registration process and hosting signature key pairs in centralised encrypted hardware security modules (HSM) in accordance with the new standards of the European Union’s eIDAS regulation.

How can I have an electronic signature certified?

Electronic signature is a digital alternative to a handwritten signature. It has the same legal value while providing a higher level of security. The signatory’s identity is verified before signature and, unlike a paper signature, a signed document cannot be altered once it has been signed. This identity verification step guarantees the signature’s certification by the law and, consequently, its validity and integrity.